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ARAMARK Executive Assistant - Healthcare in Philadelphia, Pennsylvania

Aramark (NYSE: ARMK) proudly serves the world's leading educational institutions, Fortune 500 companies, world champion sports teams, prominent healthcare providers, iconic destinations and cultural attractions, and numerous municipalities in 19 countries around the world. Our 280,000 team members deliver innovative experiences and services in food, facilities management and uniforms to millions of people every day. We strive to create a better world by making a positive impact on people and the planet, including commitments to engage our employees; empower healthy consumers; build local communities; source ethically, inclusively and responsibly; operate efficiently; and reduce waste. Aramark is recognized as a Best Place to Work by the Human Rights Campaign (LGBTQ), DiversityInc, Black Enterprise and the Disability Equality Index. Learn more at www.aramark.com or connect with us on Facebook and Twitter.

Description

The Executive Assistant performs a wide variety of comprehensive administrative duties. This position requires someone who is able to work independently, is a self-starter and is able to respond in a matrixed, fast paced environment. The ideal individual must have the ability to multi-task while maintaining full attention to detail and priorities.

This position requires the ability to resolve complex and confidential administrative issues in addition to completing routine administrative functions effectively and timely. Excellent time management skills together with advanced Microsoft Office skills to include creation of Power Point decks, planning and scheduling team meetings and events are required. Superior customer service experience is needed to manage client requests and issues as you assist leadership in maintaining a positive image to all Aramark stakeholders at all time.

Key Responsibilities

  • Proactively manage the calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences.

  • Compose and prepare confidential correspondence, reports, and other complex documents.

  • Creates intricate presentations and schedules using PowerPoint and Excel.

  • Arrange travel plans, to include international travel, and compile itineraries and documents for travel-related meetings.

  • Maintain budget, payroll, expense records, financial records and confidential files.

  • Ability to be resilient, composed, and positive in the face of pressure and conflict.

  • Must have superior communication and organizational skills, able to work independently and with other Executive Assistants.

  • Exercise extreme judgment when handling confidential matters.

  • Professional in all dealings with customers, vendors, and Aramark employees.

  • Strong organizational skills and possess the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management.

  • Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above.

  • Manage and help execute team meetings such as monthly, quarterly, yearly and other important events for the department.

  • Manage, correct and approve time off request and timecards as needed.

  • Understanding of Service Management tools via aramark.net for Kronos work request, New hire equipment and accessories, Skype orders, etc.

  • Maintaining Department Organization Chart.

Knowledge & Skills

  • Ability to work independently, handle multiple tasks simultaneously and manage one's own time appropriately given changing priorities.

  • Demonstrate the ability to act in a professional yet warm manner and maintain competency in a fast paced, demanding work environment.

  • Must have initiative and decision making skills with the ability to make judgment calls to determine the correct action or approach in non-routine assignments and projects.

  • Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information.

  • Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook).

Qualifications

Requirements

  • High School Diploma (required), Bachelor's Degree a plus

  • Minimum of 8 years administrative experience, with 4+ plus years supporting an executive level leader.

  • Experience with booking global travel

  • Ability to remain positive and engaged when faced with complex situations and work environment.

  • Ability to be creative and motivated by engaging in work activities outside your job description in order to enhance the role and enhance your skill sets.

  • Ability to stay focused and attentive to departmental needs and or lack of.

This location requires all individuals working on site to be fully vaccinated against COVID-19 by 10/18/2021.

Aramark is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer – Minority/Female/Disability/Veteran

Aramark will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance ordinance.

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